Please note: This tutorial is based on Microsoft Outlook, part of the Microsoft Office 2003 suite.
An email siganture or signature block, is a block of text, which is appended to the end of an email. This block of text usually contains information about the sender or the sender’s company.
Adding a signature to your emails has many advantages, two of which are: branding and contact detail distribution. A signature allows you to send out a virtual business card each time you send an email.
Creating a signature is not tricky if you follow these simple steps:
STEP 1
The first step is to open up Microsoft Outlook, it should look like this..
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STEP 2
Move your mouse to the top of Microsoft Outlook and select the ‘Tools’ menu by left-clicking, followed by left-clicking on ‘Options’.
STEP 3
At this point, a window will have popped up, which looks like the example below. At this point, you want to left-click on the ‘Mail Format’ tab, as indicated below:
(click to enlarge the image)
STEP 4
The last step before creating your new email signature is to select the ‘Signatures’ option, as highlighted below..
(click to enlarge the image)
STEP 5
It’s time to create your signature. On the window which popped up after completing STEP 4, you need to left click on the ‘New’ button, as shown below. Once again, a window will pop up and you will be able to give your signature a name by replacing the highlighted ‘Untitled’ text. It would be suggested that you name is something along the lines of ‘Company Name ‘ Signature’, replacing ‘Company Nam’ with your companies name (Please don’t include the quotes). Once you have done this, left-click on the ‘Next >’ button.
